Privacy Policy

At Avyan Idris Foundation, we are deeply committed to protecting the privacy, dignity, and autonomy of every individual who engages with us—especially children and their caregivers. This Privacy Policy explains how we collect, use, store, and safeguard your personal data in compliance with applicable Indian laws, including the Digital Personal Data Protection (DPDP) Act, 2023.

1. Our Commitment to Your Privacy

We believe in complete transparency and responsible stewardship of your data. Whether you are a parent, a caregiver, a therapist, a volunteer, or a supporter, we handle your personal information with care, confidentiality, and legal diligence.

2. Collection of Information

We collect personal data through the following engagements:

• Program registrations (therapy, learning support, early intervention)

• Support service requests

• Volunteer and professional sign-ups

• Direct communication via email, WhatsApp, or web forms

• Events, partner referrals, or awareness campaigns (with informed consent)

Personal Information We May Collect:

• Basic Data: Name, email, phone number, city, postal address

• Child-Specific Data: Child’s name, age, developmental milestones, medical history or assessments (with explicit parental/legal guardian consent)

• Professional Data: Qualification, experience, identity documents, verification proofs

• Technical Data: IP address, browser type, device used, pages accessed (for web optimization)

We do not collect any information from children directly.

3. Purpose of Data Use

We collect only the minimum necessary information to deliver the services and support you have requested or consented to.

Your data may be used to:

• Enroll a child in a therapy or education program

• Conduct assessments and recommend interventions

• Connect families with professionals (therapists, educators)

• Update you on session schedules, program changes, or events

• Guide parents through early intervention and inclusive education

• Verify and onboard professionals or volunteers

• Provide research-backed developmental support

• Report anonymized outcomes to donors, supporters, or funding partners

All data is handled under the principles of:

• Necessity

• Proportionality

• Purpose Limitation

4. Protection of Data

We adopt strong administrative, physical, and digital safeguards to secure your data:

• Information is stored securely in encrypted digital formats or locked physical records

• Access is restricted to authorized personnel under strict confidentiality agreements

• Our systems use SSL encryption, firewalls, and secure cloud storage

• Periodic reviews and audits are conducted to ensure ongoing security compliance

• Sensitive information related to children is treated with utmost confidentiality and is never shared without written consent

5. Sharing and Disclosure

We do not sell, rent, trade, or commercially exploit your data in any form.

Your information may be shared only under the following conditions:

With Consent:

• With therapists, educators, or support professionals, only with explicit parental or personal consent, and solely to assist with the child’s development and care.

Under Legal Obligation:

• If required by law, judicial process, or regulatory authorities, we may be compelled to disclose data in accordance with applicable legal standards.

For Research or Reporting:

• Only anonymized, aggregated, and non-identifiable data may be used for research, impact measurement, or donor reporting. No personally identifiable information is included.

6. Children’s Privacy

Protecting children’s data is central to our mission.

• Child-related data is collected only from parents or legal guardians, after informed consent.

• We do not engage or communicate directly with children for data collection.

• No photographs, videos, or personal stories of children are shared publicly without formal parental consent.

• Child records are access-restricted and securely stored.

• All professionals and volunteers working with children sign confidentiality and child-safety agreements.

7. Your Rights Under DPDP Act, 2023

We fully support your rights as a Data Principal under Indian law. You have the right to:

• Access the data we hold about you or your child

• Correct or update inaccurate personal information

• Withdraw consent for data processing

• Request deletion of personal data (when legally permissible)

• Know why and how your data is being used

• File a grievance related to data usage or breaches

To exercise your rights, email us at privacy@avyan.org.in. We will respond within 15 working days as mandated.

8. Cookies and Website Usage

Our website may use cookies to enhance your experience and analyze usage patterns.

• Cookies help us track visitor behavior, improve navigation, and tailor content.

• No personal or sensitive information is collected through cookies.

• You can disable cookies via your browser settings at any time.

Our site complies with the IT Act, 2000 and emerging digital safety standards.

9. Data Retention

We retain personal data only for as long as necessary to:

• Fulfill the purpose for which it was collected

• Comply with legal, regulatory, or audit obligations

• Maintain essential program or financial records

Once the data is no longer required, it is securely deleted or anonymized.

10. Updates to This Policy

This Privacy Policy may be updated from time to time to reflect legal, operational, or technological changes.

• The latest version will always be available on our website at www.avyan.org.in/policies

• If material changes are made, we will inform affected users via email or notices on our website.

If you have questions, feedback, or requests related to this Privacy Policy or your personal data, please contact us.